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How to Make Your Meetings More Productive and Effective

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How to Make Your Meetings More Productive and Effective

Posted on September 2, 2020

Meetings often decide the course and tide of a business. Crucial decisions regarding important aspects such as growth and functioning of a company are taken over meetings. Right from management guidelines and resource allocation to market emergence and team development strategies, everything is formulated over meetings. Meetings therefore, play a critical role in determining the future of any organisation.

Training sessions also form an integral part of your organisation’s proceedings. Training your staff is something that is very critical for any business to function smoothly. In order for a meeting or training session to be productive, the first thing you need is a professional meeting or training room equipped with state-of-the-art infrastructure. Well-equipped meeting/training rooms provide the business environment and technological support you require, allowing you to focus solely on the agenda and the session.

Every meeting or a training session has its own purpose and is hence different in this aspect; meeting/training rooms on the other hand, have some common attributes, which when present can make your session more effective. Listed below are some of the indispensable aspects of meeting/training rooms that you should keep in mind for your next session.

Prominent Location

An easily accessible, business central location provides the perfect start to a meeting. Not only does it project a good impression of your business, but it also ensures that all the members comfortably reach the venue without any hindrances. Moreover, the prime location presents additional advantages such as proximity to airport, star hotels and recreational hubs, ease of accessibility through public modes of transit, and safe, convenient parking facilities, making your meetings hard to miss.

Infrastructure and Support

Modern IT and telecom equipment with an efficient tech support forms the backbone of a productive session. In addition to the basic infrastructure such as LCD projectors, whiteboards, LAN connections, Wi-Fi, docks, universal power cords, conversion cables, etc., the venue should provide applications like LIVE streaming, media sharing, AV-assisted communication and online training over high-speed Wi-Fi. Book training/meeting rooms on hire, which are equipped with efficient back-end support to ensure seamless communication without any unnecessary glitches.

Flexibility

Meetings can take place between two people or among fifty people. You wouldn’t want the space to be too crammed up or unnecessarily large. Similarly, training sessions can vary in their duration based on the purpose. In addition, depending on your requirements, you may require rooms of different layouts such as boardroom layout, circular layout, and so on. Flexibility in the above-mentioned respects is what you should look for while renting training/meeting rooms. At the same time, the rooms should be cost-effective. Pay-per-hour meeting/training rooms offer the best bet in this regard.

Hospitality

Excellent hospitality services create a good impression on your guests and employees alike. A venue that accommodates a welcoming reception area staffed by trained professionals for receiving and guiding your delegates, catering services for customary breaks during meetings and training sessions and secretarial support for call handling and call forwarding would be a smart choice.

Avanta Business Centre If you are looking to book a professional meeting/training room in New Delhi and Gurgaon, your search ends here. Avanta offers flexible, affordable, and well-equipped meeting and training rooms of different layouts and sizes in commercial centres of New Delhi. Our customisable, state-of-the-art meeting and training rooms are equipped with:

  • World-class IT infrastructure
  • Robust audio/video conferencing facilities
  • Multimedia sharing solutions
  • End-to-end tech support for IP/ISDN and presentation sharing
  • Automated and operated-assisted conferences

Located in Connaught Place, Nehru Place and Saket in New Delhi and in Gurgaon, Avanta is a leading service provider offering fully furnished Service Offices, Meeting/Training Rooms and Virtual Offices. Avanta meeting and training rooms also offer a range of comprehensive value-added services like secretarial, receptionist, concierge services, at reasonable all-inclusive packages, making them the most cost-effective option. Click here to take a virtual tour of Avanta meeting and training rooms.

Author: Anvesha Sharma

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