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Essential Checklist before Booking a Meeting Room

Essential Checklist before Booking a Meeting Room

Essential Checklist before Booking a Meeting Room

Posted on August 27, 2018

Booking a Meeting Room in Delhi
Meetings are important and so does the meeting room that you have booked. Not every office is honoured with well-equipped meeting rooms in its premise. Selecting meeting room on rent may seem to be a good option but you can’t overlook things that could end up costing you more after your meeting or event is over. You have to investigate a considerable measure of choices, including capacity, location, facilities, services and much more. While seeing, you should ask the correct inquiries, evaluate your options and choose the perfect venue for your meeting.
Here we bring the four most essential checklist before you finalise just any conference rooms for your meeting.

Ambience

Not all conference rooms are designed equally neither are the kinds of gatherings you are organizing. Some could be just for discussions, group social events or casual meetings. Naturally, everyone wants a conference room complimenting your meetings. Our meeting room in Nehru Place doesn’t let you sacrifice when it comes to the ambience of the amenities for the sake of setting aside some cash. You can pick a room at our centre that projects professionalism that contains proper technology to support your meeting. And this is not the end. You get the convenience of excellent connectivity by road and with two metro stations at walking distance.

Facilities

While looking for space, you need to recognize what are the facilities given to you. Check if this is incorporated into the cost or you need to allocate a separate budget for a new line item. A couple of basic things you may need at the venue like reliable wifi, video conferencing facilities, printers and so on. Depending on the facilities comes during the meeting, you need to check if extra facilities like catering, on-site It support can be provided on an urgent requirement. The last thing you want is for the tech to fail in the middle of the meeting without any support on hand. Figure out what kind of support is included with your meeting rental before you select a venue.

Additional Charges and Payments

One of the essentials you need to check while booking the actual venue cost. A frequently neglected part of the cost is the hidden charges involved. Are there any setup and strike charges that could possibly cross your financial plan? How much will taxes end up costing you? Another thing to consider is the payment terms. Is a deposit required? If so, what percentage? Will you have to pay a balance before and after the event, and when? What are the payment options available – credit card or cheque? Are there credit card fees added on? Finding out the when you’ll need to pay and how much will help you select the best meeting room rental for your budget.

Convenience and Accessibility

Every meeting space will not be located in the most convenient place. The best thing is to always keep your attendees in mind while choosing the room. Ideally, our meeting room in Saket, Nehru Place, Connaught Place has a very less hassle involved while travelling. All our centres are located in the prime locations that have on-site parking and excellent availability of public transportation. While it could be cheaper to choose a meeting venue that is a little bit far away, it could be inconvenient for your attendees. Additionally, inspect if space is located in a well-built building with elevators.

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